Procurement procedures, approaches, policy, legislation… – it’s easy to get confused and overwhelmed by the sheer amount of information. In order to help procurers in their daily work, the SPICE project has spent the past two years trying to shed some light on these topics and bring procurers together to share their experiences and learn from one another. All the research done on best practices and recommendations throughout the project has now been compiled in the SPICE White Paper – “Procurement of Innovation: Obtaining innovative mobility solutions by applying a new procurement approach” – which was presented at the project’s final event on 20 August 2018.
The White Paper is a novel tool in that it has been created as a PowerPoint presentation and is designed to be used and customised by others according to their needs. In slightly over 100 slides, the White Paper looks at four key areas: (1) the legal aspects of procurement, (2) the processes behind common procurements, (3) the technical considerations involved in procuring electric vehicles, intelligent transport systems, and mobility services (including Mobility as a Service elements), and (4) the policy framework for procurement. In the final slides of the White Paper, SPICE gives some recommendations for improving the procurement process overall. The idea is that, depending on their focus and needs, the reader can easily skip other parts and focus only on the sections that are of interest to them.
At the SPICE project final event, the European Commission welcomed the White Paper as a comprehensive “toolbox to develop smart, innovative solutions for mobility” and commended the extensive amount of work that has gone into creating it. Other stakeholders – from Eurocities, the Joint Institute for Innovation Policy, and the City of Haarlem – also appreciated the format of the White Paper, claiming that the final result is much more user-friendly than the typical lengthy final report with countless paragraphs of complex text. Instead, the SPICE White Paper presents easily-graspable morsels of information and provides links to reports where more information is available.
The SPICE project team hopes that the recommendations, ideas and suggestions contained in the White Paper will provide inspiration to procurers and persuade them to enter into common procurements, which will be made stronger and more successful thanks to tips from the White Paper.
The White Paper will be presented in extensive detail in the SPICE final webinar, which will be easily accessible online for anyone interested. After the webinar, the White Paper will be published on the project website here.