Best Practices


Europe
AMSTERDAM: IN-CAR TRAFFIC MANAGEMENT SERVICES

Main learning aspect is how Rijkswaterstaat used a Design contest to create a Practical Trial in Amsterdam. A sub-goal was to learn as much as possible about the set-up of the tests, about the cooperation between market and government and about the behaviour of the users.

Details
Title: In-car traffic management services
Cluster Topic: Intelligent Transport Systems
Country: The Netherlands
Procuring Authority: Rijkswaterstaat
Procedure: Design Contest
Directive: 2004/18/EC

The full case study is available here.

BREMEN: COMMON PROCUREMENT OF COLLECTIVE AND PUBLIC SERVICE TRANSPORT CLEAN VEHICLES

This is not exactly a Case that is generally referred to as “Best Practice”. The try to procure jointly failed. But exactly this fact is giving other public procurers a lot of insights. The case is describing what problems occurred and what the Consortium of COMPRO learnt from their experience.

Details
Title
: COMmon PROcuremetn of collective and public transport clean vehicles
Cluster Topic: Vehicles
Country: Germany/France/Italy/Sweden
Procuring Authority: Bremen, BSAG, Emilia Romagna Region, Gatubolaget, Isis, Nantes Métropole, Semitan
Procedure: Joint Procurement
Directive: 2004/18/EC

The full case study is available here.

1. COPENHAGEN: R&D PROCUREMENT OF DIGITAL TECHNOLOGIES, NETWORK AND SENSORS IN THE URBAN SPACE

The main learning aspects provided by this case, is how the City of Copenhagen used Public-Private Innovation cooperation (R&D-cooperation) to develop a Street Lab. Selected use cases (innovative solutions) can be tested in Copenhagen between 2016-2018. The development of new solutions during the project is one goal. These solutions are from a high variety of topics: smart parking, waste management, air quality and noise monitoring, mobility monitoring, data offloading etc.

Details
Title: Copenhagen Street Lab
Cluster Topic: Other
Country: Denmark
Procuring Authority: City of Copenhagen
Procedure: Procurement of R&D services, exempted from the procurement directives
Informationhttp://cphsolutionslab.dk/

The full case study is available here.

2. COPENHAGEN: PROCUREMENT OF INTELLIGENT STREET LIGHTING

Main learning aspect is how the City of Copenhagen used the competitive dialogue procedure to procure Intelligent Street Lighting. This was very challenging, because the LED technology was a new and a fast developing technology. Therefore it was not clear from the beginning, how it could be ensured, that what was procured would be up to date for a long time-span. The description of the case provides a summary of the procurement background, process, key learnings and results.

Details
Title: Procurement of Intelligent Street Lighting
Cluster Topic: Other
Country: Denmark
Procuring Authority: Danish Road Directorate
Procedure: Competitive Dialogue
Directive: 2004/18/EC

The full case study is available here.

3. COPENHAGEN: PROCUREMENT OF REAL-TIME TRAFFIC DATA

Main learning aspect is how the Danish Road Directorate (DRD) used the competitive dialogue procedure to procure real-time traffic data and why. This was the first real-time traffic data procurement project in Denmark, especially designed as a first pilot to learn about the procedure to collect RTT data from a private company. The description of the current case provides a summary of the procurement background, process, key learnings and results.

Details
Title: Procurement of real-time traffic data
Cluster Topic: Intelligent Transport Systems
Country: Denmark
Procuring Authority: Danish Road Directorate
Procedure: Competitive Dialogue
Directive: 2004/18/EC

The full case study is available here.

4. COPENHAGEN: INNOVATIVE PUBLIC PROCUREMENT OF INTELLIGENT TRANSPORT SOLUTIONS

In recent years the City of Copenhagen set up numerous initiatives to achieve their goal of creating a sustainable and smart, innovative City for their citizens. One plan fostering these goals is the Copenhagen Climate Plan. This plan has the very ambitious overall aim of being the first carbon neutral capital of the world by 2025. This best practice case presented here shows the steps towards the procurement of five intelligent transport solutions in one single contract getting the City of Copenhagen closer to the 2025 goal. The case also contains a description on how the City of Copenhagen used a close R&D cooperation with private stakeholders prior to the tender to help defining the objects of the tender and the overall methodology of the tender documentation.

Details
Title: Procurement of ITS
Cluster Topic: Intelligent Transport Systems
Country: Denmark
Procuring Authority: City of Copenhagen
Procedure: Restricted Procedure
Directive: 2004/18/EC

The full case study is available here.

1. NORTHAMPTONSHIRE: PROCUREMENT OF A HIGHWAYS SERVICES CONTRACT 2008-2020

This case provides as main learnings how Northamptonshire Country Council (NCC) used the competitive dialogue procedure to procure a new, more flexible highway, while considering innovations and sustainability goals. NCC also aimed at a better value for money through suppliers that are collaborative and aiming for partnerships. A dialogue was needed to ensure that potential suppliers understood the needs of NCC; therefore this procedure was chosen. With this contract, NCC did achieve their major goals like the reduction of CO2, increased recycling, more efficient use of salt, fewer defects like potholes, etc.

Details
Title: Procurement of Highway Service Contract
Cluster Topic: Other/Mobility Services
Country: United Kingdom
Procuring Authority: Northamptonshire Country Council
Procedure: Competitive Dialogue
Directive: 2004/18/EC

The full case study is available here.

2. NORTHAMPTONSHIRE: PROCUREMENT OF SPECIAL-PURPOSE ROAD PASSENGER-TRANSPORT SERVICES

Providing Home School Transport in an efficient way proved to be more and more difficult in Northampton as the number of children requiring transportation increased. In particular, this case shows how they used the so-called reverse electronic auction tool, instead of conventional procurement methods, to reach a lower price with more flexibility within the contract framework, whilst retaining the quality of the transport services. They also managed to reduce the time needed for the procurement significantly.

Details
Title: United Kingdom-Northampton: Special-purpose road passenger-transport services
Cluster Topic: Mobility Services
Country: United Kingdom
Procedure: Open Procedure via the tool of Electronic Reverse Auction
Procuring Authority: Northamptonshire County Council, department of highways

The full case study is available here.

1. TAMPERE: PROCUREMENT OF E-BUSES AND CHARGING SYSTEMS

Main learnings of this case are how long term sustainable business models can be achieved or tested. Tampere purchased e-busses and charging systems due to no investment activities from the private side in this field. The aim was to achieve a system for one e-bus line that also provides a platform for future susJtainable mobility. The case shows how to achieve feasible sustainable business models and how the private sector may be pushed into future investments.

Details
Title: Procurement of E-Buses, charging station and 4 depot charges.
Cluster Topic: Alternative Fuelled Vehicles
Country: Finland
Procuring Authority: City of Tampere, department of traffic planning
Procedure: Open procedure, marked dialogue and consultation in advance
Directive: 2004/18/EC

The full case study is available here.

2. TAMPERE: CONSTRUCTION OF THE TAMPERE TUNNEL (RANTATUNNELI)

For the construction of the Rantaväylä tunnel in Tampere, the Finnish Transport Agency (FTA) used a complete new procurement approach: the alliance model, this is a Competitive Procedure with negotiation. Due to the complexity of the project, negotiations with potential suppliers during the tendering phase were needed. But FTA also aimed with this approach to investigate the possibilities of a procurer / supplier cooperation in which risks and opportunities are shared. This led to significant savings in time and money.

Details
Title: Construction of the Tampere Tunnel using the Alliance Model Cluster
Cluster Topic: Other
Country: Finland
Procuring Authority: Finnish Transport Agency, Design and project division
Procedure: Competitive Procedure with Negotiation
Directive: 2004/18/EC

The full case study is available here.